Quality Circle: A Case Study on Automatic Token Generation System for RIT Library

Quality Circle is one of the platform where group of people in the organization solves the problem exist in their workplace. This activity improves teamwork, creative ability within the employees of the organization along with the growth of the organization. This paper represents a case study on transformation from manual token generation to automatic token generation system for library to collect fine and photocopy fees. Library is a core component of any educational institution. Libraries give people the opportunity to find jobs, explore research, experience new ideas, get lost in wonderful stories, while at the same time providing a sense of place for gathering. It’s never just a random collection of books. In our institute’s central library, we were working with a traditional manual method of issuing token for photocopying facility and book fine collection. The current method uses paper and pen mode for the token generation. It consumes a lot of time to tally the accounts and generate report. We have taken this problem into consideration to make the system fully automatic by building a web application. The proposed system consists admin-user modules comprising mainly two modules for xerox utility and fine collection. The system also keeps the track of daily transactions. Additionally, the system has helped to reduce the paper work with human efforts and time, generating the reports on a click with easy tally of accounts.